Staff

Part-Time Administrative Clerk

The Virginia Beach office of Kaufman & Canoles is seeking a part-time Administrative Clerk.  Under general supervision provides general office support with a  variety of administrative and related tasks.  Responsible for answering incoming calls , directing calls to the appropriate personnel, setting up and cleaning up conference rooms, kitchen organization and cleaning, supply inventory and stocking, processing outgoing postal mail, sorting inter-office and incoming postal mail, check requests, accepting payments from clients, supports the Attorneys with various task such as time sheets, pleading indexes, folder labels, copies/prints and other duties as assigned .  Maintains positive contact with attorneys, support staff and clients; observes confidentiality of client and firm matters.  Candidates should be proficient in Microsoft Office 2016, have excellent communication and writing skills and exhibit attention to detail.

RESPONSIBILITIES:

  • Working hours are 12:30 – 5:30.
  • Primary responsibility is covering the front desk as a backup to the receptionist.
  • Pick-up postal mail from Post Office before the start of each shift.
  • Reviews, sorts and dates mail.
  • Deliver courier runs to local courts and offices as needed.
  • Operates standard office equipment, including personal computer, copier, scanner, and telephone.
  • Assists in the preparing for and setting up meetings.
  • Cleaning and inventory of kitchen areas, conference rooms and supply areas.
  • Assist in filing, closing files, creating legends, and making copies for attorneys.
  • Act as point of contact for Facilities/HR with various tasks (to include cleaning). 
  • Performs a variety of other administrative tasks as assigned.

QUALIFICATIONS:

  • Legal industry experience preferred.
  • High school diploma or equivalent required.
  • Previous client/customer service is a plus.
  • Exceptional written and oral communication skills.
  • Excellent organizational skills, strong ability to multi-task and attention to detail.
  • Demonstrate proactive approach to problem-solving with strong decision-making capability.
  • Operational knowledge of standard office equipment including copier, scanner, and telephone.
  • Proficient in Microsoft Office 2016 and Outlook.
  • Ability to routinely lift, carry, push, pull, slide materials weighing up to 25 lbs.
  • Personal vehicle and valid driver’s license.

Kaufman & Canoles is committed to equal employment opportunity (EEO) in all aspects of our employment and retention practices and decisions. 

Part Time Administrative Clerk - Virginia Beach

Part-Time Receptionist/Real Estate Assistant

The Chesapeake office of Kaufman & Canoles is seeking a part-time Receptionist/Real Estate Assistant. Under general supervision provides general office support with a variety of administrative and related tasks. Responsible for answering incoming calls , directing calls to the appropriate personnel, setting up and cleaning up conference rooms, kitchen organization and cleaning, supply inventory and stocking, processing outgoing postal mail, sorting inter-office and incoming postal mail, check requests, accepting payments from clients, supporting the Legal Assistants and Attorneys with various task such as time sheets, pleading indexes, folder labels, copies/prints and other duties as assigned . Maintains positive contact with attorneys, support staff and clients; observes confidentiality of client and firm matters. Candidates should be proficient in Microsoft Office 2016, have excellent communication and writing skills and exhibit attention to detail.

RESPONSIBILITIES:

  • Interacts with the clients via telephone, email and in person.
  • Operates standard office equipment, including personal computer, copier, scanner, and telephone.
  • Reviews, sorts and dates mail.
  • Arranges and schedules client appointments using KCI Reservation.
  • Assists in the preparing for and setting up meetings.
  • Cleaning and inventory of kitchen areas, conference rooms and supply areas.
  • Coordinates daily catering orders and pays monthly catering house accounts.
  • Assist in light typing, filing and making copies for attorneys.
  • Coordinates real estate closings and managing real estate matters under Attorney's supervision.
  • Performs a variety of other administrative tasks as assigned.

QUALIFICATIONS:

  • Legal industry experience preferred.
  • Real Estate experience preferred.
  • High school diploma or equivalent required.
  • Previous client/customer service is a plus.
  • Exceptional written and oral communication skills.
  • Excellent organizational skills, strong ability to multi-task and attention to detail.
  • Demonstrate proactive approach to problem-solving with strong decision-making capability.
  • Operational knowledge of standard office equipment including copier, scanner, and telephone.
  • Proficient in Microsoft Office 2016 and Outlook.
  • Ability to routinely lift, carry, push, pull, slide materials weighing up to 25 lbs.

Kaufman & Canoles is committed to equal employment opportunity (EEO) in all aspects of our employment and retention practices and decisions.

Part Time Receptionist/Real Estate Assistant

Part-Time Family Law Paralegal

Our Family Law attorneys have earned a reputation for outstanding legal services to clients in all aspects of this practice area. We are well established in the legal community, with an excellent reputation with the judiciary as well as other attorneys. We keep abreast of changes in the law, we are readily accessible and we render service in a timely manner. In short, we hold ourselves to the highest standards, and we are zealous, compassionate advocates for our clients.

The Kaufman & Canoles Family Law practice is seeking a qualified Part-Time Paralegal to serve a busy, sophisticated family-law practice in our Virginia Beach office. In addition to managing individual case files, the position entails preparing necessary legal documents that may include letters, motions, petition preparation, discovery, pleadings, and child support worksheets. 

RESPONSIBILITIES:

  • Manages a “high-end” family law practice to ensure that tasks in each case are performed by the appropriate personnel; to establish project schedules and milestones; and to ensure all deadlines are met, including timely filings with the Court.
  • Performs work independently and takes responsibility for the varied tasks associated with multiple projects.  Maintains a centralized data base recording the current status of each case.
  • Coordinates the gathering of information, materials, documents, reports and evidence.
  • Researches information from various departments and sources, including but not limited to subscription research services, the Internet and the library.
  • Reviews and summarize depositions and other legal documents.  
  • Utilizes technical information to make decisions and recommendations to the supervising attorney.
  • Prepares trial notebooks and organize exhibits.
  • Prepares reports, correspondence and other documents.
  • Interacts with clients in person, via telephone and email.
  • Maintains detailed and accurate daily billable hour records.  Goal requirements are to bill 1550 hours per year to client matters and collect two-and-one-half times annual compensation in client fees. 

QUALIFICATIONS:

  • College degree in a related field or Paralegal Certificate required.  
  • Must possess 3 or more years’ experience in family domestic law.
  • Knowledge of policies and procedures relating to family law practice area.
  • Must be able to manage multiple projects simultaneously and meet deadlines.
  • Knowledge of legal terminology and legal principles generally acquired through college-level study.
  • Ability to perform legal research using reference materials generally available within a law library and/or electronic resource tools.
  • Capable of dealing effectively with clients, attorneys and co-workers. 
  • Ability to manage multiple tasks and organize and prioritize workload.
  • Grammar and writing skills generally acquired through college-level study.
  • Ability to establish and maintain effective working relationships with others.
  • Exceptional oral and written communication skills.
  • Willingness to work overtime as necessary.
  • Proficiency in Microsoft Office 2016 (Word and Excel), LegalBar, and typing at a level of 50 WPM. 

Kaufman & Canoles is committed to equal employment opportunity (EEO) in all aspects of our employment and retention practices and decisions. 

Part Time Family Law Paralegal

IT Software Manager

The Norfolk office of Kaufman & Canoles is seeking an IT Software Manager. The IT Software Manager provides application support to the operation of the firm. This position is responsible for evaluating, maintaining, and enhancing, and supporting software application packages in use on the network.

RESPONSIBILITIES:

  • Provides enhancement to firm procedures through automation and customization of applications to firm's needs.
  • Provides task-specific suggestions and support to users in connection with facilitating departmental or positional procedures by implementing updated software applications.
  • Evaluates and provides recommendations regarding purchase of new software. Tests compatibility of software packages with network configuration and existing software.
  • Researches application issues and updates through legal IT communities, the Internet, and other information sources.
  • Performs continuous searches for software, support, or application advice that would enhance network or user performance.
  • Assists with maintenance of network.
  • Assists department with special projects as assigned.
  • Provide additional support for Help Desk calls as needed.

QUALIFICATIONS:

  • Technical knowledge of personal computers and software as normally acquired through technical course work or equivalent experience.
  • Expert technical skills and ability to operate and support large data processing operations, including advanced knowledge of hardware, operating systems, DBMSs, spreadsheets, word processing, and communications packages currently in use, specifically the Microsoft Office Suite.
  • Advanced knowledge of and familiarity with VBA and scripting languages.
  • Maintenance of Active Directory Account.
  • Maintenance and creation of group policies.
  • Knowledge of SQL Server, including queries, SQL Server Agent jobs, database maintenance.
  • Knowledge of Elite 3E, including Elite Design Gallery.
  • Knowledge of Document Management System, specifically iManage.
  • Office template and numbering packages, specifically BigHand Create and Hyperstyles.
  • Interpersonal skills necessary to assist staff and attorneys and train users on system operations and to communicate by phone and provide information with ordinary courtesy and tact.
  • Ability to recognize and solve routine problems, including data entry errors, hardware failures, and policy adherence problems.

Kaufman & Canoles is committed to equal employment opportunity (EEO) in all aspects of our employment and retention practices and decisions.

IT Software Manager 

Systems Engineer

Kaufman & Canoles is a highly respected corporate law firm with eight offices located throughout Virginia. We are well established in the legal community, with an excellent reputation among the judiciary and other attorneys. Our reputation is built on excellent client service, and we promote a culture of teamwork. In short, we hold ourselves to the highest standards, and we provide a full range of sound legal and business advice in a dynamic partnership with our clients and each other utilizing creativity, determination and foresight. The firm prides itself on maintaining advanced systems and leading technology to assist its lawyers and staff in delivering upon its brand promise of “We can. And we will.” Kaufman & Canoles could be the perfect business law firm for you.

The firm is currently seeking a qualified Systems Engineer to be based in our Norfolk headquarters. This position is responsible for maintaining the Information Technology department systems including workstations, servers, backup systems, phone systems, and associated peripherals and applications.

RESPONSIBILITIES:

  • Provide end-user support for hardware, peripherals, and software including MS Office suite applications (Word, Excel, Access, PowerPoint), Adobe, third-party software, and web applications.
  • Configure, install, and maintain hardware and software for VMWare environment, Windows 10 desktops/laptops, and peripherals.
  • Plans and conducts updates, upgrades, and maintenance on Windows Server 2012/2016 servers.
  • Manage and maintain network backup systems, software, and phone systems.
  • Provide after-hours coverage for end-user support on a scheduled, rotating basis.
  • Travel to the six office locations (Chesapeake, Hampton, Newport News, Richmond, Virginia Beach, and Williamsburg) is necessary at least 15% of the time for maintenance of hardware/software.

QUALIFICATIONS:

  • 5 or more years’ experience in information systems and technology.
  • Bachelor’s Degree in an IT or business related field is preferred.
  • Law firm or professional services experience is beneficial.
  • MCSA, Network+, CCNA certifications a plus.
  • Knowledge of all of the following systems is preferred: MS Office 2016, internet browsers, Adobe, LAN/WAN networking, enterprise WiFi, VMWare, storage technologies, Windows 2012/2016 servers, Windows 10 desktops/laptops, printers, scanners, and copiers.
  • Ability to work after hours.
  • Must have own transportation for occasional travel for firm business.
  • Capable of lifting 40 pounds. 


BENEFITS:
We offer a competitive salary and comprehensive benefit package. Benefits include medical, dental, life insurance, 401(k)/profit sharing, paid time off, short term and long term disability. Kaufman & Canoles is committed to equal employment opportunity (EEO) in all aspects of our employment and retention practices and decisions.

Systems Engineer

Computer Support Technician

RESPONSIBILITIES:
Kaufman & Canoles is seeking a qualified Computer Support Technician for our Norfolk office. The Computer Support Technician assists staff and attorneys with the tools needed to maximize productivity when working with firm technology. He or she is responsible for providing users with technical support, moving and repairing equipment in all office locations, and assisting with the routine maintenance of the Network.

QUALIFICATIONS:
Ideal candidate will be experienced with support desk operations including opening, resolving, and follow-up of support calls. Excellent written and oral communication skills, outstanding client service attitude, proficiency with MS Office 2016, Windows 7/8/10 and basic network concepts a must. High school diploma or equivalent required. College degree with coursework in information systems or equivalent with Microsoft Office Specialist certifications in Word and Excel preferred. Law Firm experience preferred. Minimum two years of hands-on experience with hands on PC hardware, Windows 10, enterprise operating system, and software support in a structured employee service technology position.

BENEFITS:
We offer competitive salary and a comprehensive benefit package. Benefits include: medical, dental, life insurance, 401(k)/profit sharing, paid time off, long term and short term disability. Kaufman & Canoles is committed to equal employment opportunity (EEO) in all aspects of our employment and retention practices and decisions.

Computer Support Technician

 

Network Engineer

Kaufman & Canoles is a highly respected corporate law firm with eight offices located throughout Virginia. We are well established in the legal community, with an excellent reputation among the judiciary and other attorneys. Our reputation is built on excellent client service, and we promote a culture of teamwork. In short, we hold ourselves to the highest standards, and we provide a full range of sound legal and business advice in a dynamic partnership with our clients and each other utilizing creativity, determination and foresight. The firm prides itself on maintaining advanced systems and leading technology to assist its lawyers and staff in delivering upon its brand promise of “We can. And we will.” Kaufman & Canoles could be the perfect business law firm for you.

The firm is currently seeking a qualified Network Engineer to be based in our Norfolk headquarters. This position is responsible for maintaining the Information Technology department systems including workstations, servers, backup systems, phone systems, and associated peripherals and applications.

RESPONSIBILITIES:

  • Provide end-user support for hardware, peripherals, and software including MS Office suite applications (Word, Excel, Access, PowerPoint), Adobe, third-party software, and web applications.
  • Configure, install, and maintain hardware and software for WMWare environment, Windows 10 desktops/laptops, and peripherals.
  • Conduct basic updates and maintenance on Windows Server 2012/2016 servers.
  • Manage and maintain network backup systems, software, and phone systems.
  • Provide after-hours coverage for end-user support on a scheduled, rotating basis.
  • Travel to the six office locations (Chesapeake, Hampton, Newport News, Richmond, Virginia Beach, and Williamsburg) is necessary at least 15% of the time for maintenance of hardware/software.
  • Act as a backup for Systems Engineer position.

QUALIFICATIONS:

  • 3 or more years’ experience in information systems and technology.
  • Bachelor’s Degree in an IT or business related field is preferred.
  • Law firm or professional services experience is beneficial.
  • MCSA, Network+, CCNA certifications a plus.
  • Knowledge of all of the following systems is preferred: MS Office 2016, internet browsers, Adobe, LAN/WAN networking, enterprise WiFi, VMWare, storage technologies, Windows 2012/2016 servers, Windows 10 desktops/laptops, printers, scanners, and copiers.
  • Ability to work after hours.
  • Must have own transportation for occasional travel for firm business.
  • Capable of lifting 40 pounds. 

BENEFITS:

We offer a competitive salary and comprehensive benefit package. Benefits include medical, dental, life insurance, 401(k)/profit sharing, paid time off, short term and long term disability.Kaufman & Canoles is committed to equal employment opportunity (EEO) in all aspects of our employment and retention practices and decisions.

Network Engineer