Administrative Clerk

The Virginia Beach office of Kaufman & Canoles is seeking a part-time Administrative Clerk. Under general supervision provides general office support with a  variety of administrative and related tasks. Responsible for answering incoming calls , directing calls to the appropriate personnel, setting up and cleaning up conference rooms, kitchen organization and cleaning, supply inventory and stocking, processing outgoing postal mail, sorting inter-office and incoming postal mail, completing check requests, accepting payments from clients, supporting the attorneys with various task such as time sheets, pleading indexes, folder labels, copies/prints and other duties as assigned. Maintains positive contact with attorneys, support staff and clients; observes confidentiality of client and firm matters. Candidates should be proficient in Microsoft Office 2010, have excellent communication and writing skills and exhibit attention to detail.

RESPONSIBILITIES:

  • Working hours are 12:30 – 5:30.
  • Primary responsibility is covering the front desk as a backup to the receptionist.
  • Pick-up postal mail from Post Office before the start of each shift.
  • Review, sorts and dates mail.
  • Deliver courier runs to local courts and offices as needed.
  • Operate standard office equipment, including personal computer, copier, scanner, and telephone.
  • Assist in the preparing for and setting up meetings.
  • Cleaning and inventory of kitchen areas, conference rooms and supply areas.
  • Assist in filing, closing files, creating legends, and making copies for attorneys.
  • Act as point of contact for Facilities/HR with various tasks (to include cleaning).  
  • Perform a variety of other administrative tasks as assigned.

QUALIFICATIONS:

  • Legal industry experience preferred.
  • High school diploma or equivalent required.
  • Previous client/customer service is a plus.
  • Exceptional written and oral communication skills.
  • Excellent organizational skills, strong ability to multi-task and attention to detail.
  • Demonstrate proactive approach to problem-solving with strong decision-making capability. 
  • Operational knowledge of standard office equipment including copier, scanner, and telephone.
  • Proficient in Microsoft Office 2010 and Outlook.
  • Ability to routinely lift, carry, push, pull, slide materials weighing up to 25 lbs.
  • Personal vehicle and valid driver’s license. 

Kaufman & Canoles is committed to equal employment opportunity (EEO) in all aspects of our employment and retention practices and decisions. 

To apply for position, please submit resume to hr@kaufcan.com.

Administrative Clerk